Graduate Student Support Coordinator-American University of Paris 7e
Nom du programme/ université/Program or University Name : The American University of Paris
Intitulé du poste/Job Title : GRADUATE STUDENT SUPPORT COORDINATOR
Nature du poste/Job Type : CDI
Lieu du poste/Location : 75007
Type de contrat : CDI
Lien :
job description :
Position availability :
Responsibilities :
CATEGORIE : Technician T3
DEPARTEMENT: Academic Affairs
SUPERVISOR Graduate Programs Office Manager, Academic Affairs or any other supervisor
designated by the president.
DUTIES
Supports Graduate Program Administration at AUP:
➢ Serves as a contact for students during the admissions and onboarding process
o Answers all queries from accepted and confirmed graduate students until the point of arrival and
Orientation
o Assists as needed with online information sessions for incoming confirmed students to meet
virtually existing students and/or Program Directors
➢ Maintains contact with students during entire stay - advising, counseling, tracking progress, troubleshooting,
follows up on every aspect of student life from incomplete grades in courses to thesis completion
and submission
➢ Liaises on academic issues with the Registrar’s Office on behalf of current and graduated students. Examples
of tasks include:
• Assists students in completion of graduation applications, verifies the applications and
submits them to the Registrar’s Office
• Completes degree trajectory checks on a semester basis and updates degree worksheets as
students progress through their degree
• Assists with course registration, ID cards, grades, graduation/degree, student holds followup
as needed
• Stores documentation and correspondence attached to student records in the database
➢ Under the supervision of the Manager, works with various administrative units to ensure coordination with
graduate programs administration. Example of tasks include:
• Assists in the organization of new student orientation - program meetings, administration
information, advising sessions, walk-in registration, welcome cocktail catering
• Works with the Graduate Student Council on projects
• Coordinates with the library concerning thesis submissions, library access and library cards
• Organizes special events (speakers, alumni networking)
• Assists in the management of external entities ( Ecole de Guerre)
• Coordinates with Student Accounting and Financial Aid regarding billing issues as necessary
• Liaises with the Department of Communications and particularly the University Webmaster
to communicate special activities as needed
• Assists with academic forms as well as other relevant documents
• Provides logistical support to external faculty (travel, expense reports …)
• Schedules and prepares documentation for professors as needed (including but not limited to
modules) photocopies, blackboard, classroom supplies;
• Assists with the scheduling of meetings and room reservations as needed; prepares meeting
materials and keeps meeting minutes when requested
➢ Assists in the organization of the graduate student portion of the graduation ceremony in conjunction with
the Registrar’s Office
➢ Works closely to monitor and document thesis progression with the explicit goal of helping to improve
student time to graduation
➢ Liaises with students, professors, graduate administration and the library regarding thesis submission
➢ Works in coordination with the ACE center to support and develop graduate internship opportunities
➢ Responsible for graduateprograms@aup.edu mailbox
Works as a team, and acts as backup for colleagues as needed.
Assists with assessment activities or special projects as necessary
Performs other appropriate duties as assigned by the supervisor or the Provost
Please send a resume and cover letter to : recruitment.hr@aup.edu
Skills :
QUALIFICATIONS
➢ Extensive knowledge and understanding of the American system of higher education
➢ Bachelor's degree or equivalent
➢ Excellent verbal and written communication skills in both English and French
➢ Some professional experience in a French work environment preferred
➢ Highly organized and able to maintain a solid background knowledge of academic policies,
degree requirements, and legal issues
➢ Detail-oriented, with the ability to work quickly and efficiently
➢ Highly competent with computers (Microsoft Office, Internet, Databases)
➢ Ability to work well under pressure
➢ Ability to deal effectively with people and within a team
Qualifications :
➢ Bachelor's degree or equivalent
Other :
Conditions :
Remote work policy
Required Documents :
Please send a resume and cover letter to : recruitment.hr@aup.edu
Contact :
Florence Lécharny
