Grants Officer-Paris 75007
Nom du programme/ université/Program or University Name : The American University of Paris
Intitulé du poste/Job Title : Grants Officer
Nature du poste/Job Type : CDI
Lieu du poste/Location : Paris 75007
Type de contrat : CDI
Lien :
job description :
Position availability :
Responsibilities :
The American University of Paris invites applications for a full-time position of Grants Officer.
Key Responsibilities
• Research Funding Opportunities
- Identify and monitor funding organizations and programs relevant to AUP’s academic and strategic priorities.
- Proactively analyze and share funding opportunities with faculty, departments and research centers.
• Communicate and Promote Opportunities
- Disseminate timely and targeted funding information to relevant departments and individuals.
- Maintain an internal database of AUP-relevant funding opportunities in collaboration with the Office of Development and Alumni Relations.
- Summarize and promote funding calls across the university.
• Support Proposal Development
- Advise faculty on all aspects of proposal development, including funder requirements, budget preparation, timelines, and institutional policies.
- Provide hands-on support drafting letters of inquiry and full proposals.
• Act as Grant Liaison
- Serve as a liaison between grantees, internal AUP offices (Finance, Academic Affairs, IRB, Human Resources etc.), and funders, ensuring smooth communication and coordination.
• Ensure Compliance
- Review proposals to ensure compliance with funder guidelines and AUP policies.
- Serve as a key resource on questions of eligibility, costs, and institutional commitments.
• Coordinate Submission and Award Negotiation
- Support proposal submissions by assisting faculty with documentation and process navigation.
- Work with Finance and legal offices to prepare institutional documents and negotiate award terms.
• Facilitate Post-Award Setup
- Assist with internal grant setup, reporting schedules, and sub-award agreements.
- Support a smooth transition from pre-award to post-award project implementation and reporting.
• Build Internal Capacity
- Design and implement standardized grant resources including templates, toolkits, reporting and training resources
- Conduct grant-writing workshops and offer individual consultations.
• Maintain Records and Reporting
- Track all grant proposals and outcomes.
- Maintain an internal archive of submissions and reporting requirements.
- Prepare periodic reports for AUP leadership and share grant success stories with the community.
• Fundraising and Donor Engagement
- Cultivate and steward relationships with institutional funders (corporations and foundations) in collaboration with the Office of Development and Alumni Relations, contributing to AUP’s fundraising strategy and helping achieve mutually agreed fundraising targets.
- Plan and host campus visits with potential funders to showcase the faculty, programs and centers at AUP.
• Other appropriate duties which may also be assigned by the Supervisor according to the needs of the Department.
Skills :
Minimum Qualifications
• Strong organizational and analytical skills; ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills; comfort working across disciplines and cultures.
• Proficiency in Microsoft Office; familiarity with online grant portals (e.g., Grants.gov, Research.gov, EU Funding and Tenders Portal, or CORDIS) and CRM systems (e.g. Raiser’s Edge).
• Commitment to the values of liberal arts education and international collaboration.
• Written and spoken fluency in English and French
Preferred Qualifications
• Demonstrated success securing grants from European or other international funding bodies.
• Familiarity with funders that support U.S.-accredited institutions located outside the United States
Qualifications :
• Master’s degree preferred, or equivalent combination of education and experience in grants administration, nonprofit management, or higher education.
• 3–5 years of experience in grant development or sponsored programs, preferably in an academic or research environment.
Other :
Conditions :
Position Overview
The Grants Officer supports AUP faculty and academic staff in identifying, developing, and securing external funding from government agencies, private foundations, and international organizations. This role is responsible for monitoring funding opportunities, guiding proposal development, ensuring compliance with institutional and funder guidelines, coordinating submissions, and supporting pre- and post-award processes and reporting.
This is a unique opportunity for an experienced grants professional to contribute to the development of a nascent grants’ infrastructure in a highly international academic setting.
Required Documents :
How to Apply
To apply, Please submit a cover letter, CV/resume, and names of three references along with a writing sample (2-3 page maximum with confidential information redacted) to recruitment.hr@aup.edu and title the email in the following convention: “First and Last name – Grants Officer ”.
Any candidate who applies must have the appropriate work authorization for employment in France
All applications must be submitted by 11:59 PM (CET) on November 14, 2025. Applications received after this date will not be reviewed.
Contact :
recruitment.hr@aup.edu
