Human Resources Administrator -American University of Paris, Paris 7e
Nom du programme/ université/Program or University Name : The American University of Paris
Intitulé du poste/Job Title : HUMAN RESOURCES ADMINISTRATOR
Nature du poste/Job Type : CDI
Lieu du poste/Location : Paris 75007
Type de contrat : CDI
Lien :
job description :
Position availability :
Responsibilities :
CLASSIFICATION Cadre - C1
DEPARTMENT Office of Human Resources
SUPERVISOR Director of Human Resources or any other supervisor as designated by the President
POSITION OVERVIEW
The post holder will provide administrative and project support to the Director of Human Resources. This includes data management, liaison with US-based employees, preparation of reports, internal and external correspondence and presentations, as well as other administrative activities to effectively support the HR department's performance. They are involved in consolidating and distributing HR data to other University departments and serve as a point of contact to employees, delivering rapid and considerate responses.
JOB DESCRIPTION
The main duties and responsibilities of the role will include, but may not be limited to:
Point of contact for HR department & administrative work
· Coordinate the internal employee request management tool (GLPI): processing employee requests, responding or redirecting where appropriate.
· Manage incoming and outgoing mail.
· Process department invoices and expenses, in liaison with the accounting department.
· First-level assistance to users of the HR portal.
· Regularly archive documents.
· Keep up to date the HR section of the intranet and public facing website.
U.S. scope: payroll and benefits & personnel administration
· Prepare and enter payroll data for US employees, collaborating with outsourced payroll service.
· Verify and transmit semi-monthly financial data (payroll and insurances) to the accounting department.
· Edit employment contracts for US employees, managing hiring declarations, and other attestations.
· Participate in the onboarding of US employees and ongoing support.
· Enroll and manage US benefits (health plans, insurance, leave & disability) across various providers.
· Follow compliance regulations at local, state, and federal levels.
Data management
· Create and update weekly, monthly, and yearly HR reports (entries/departures, absenteeism, turnover, vacation/ remote work monitoring, etc.).
· Contribute to the production of HR data, tables, and indicators (budget, surveys, social report and training report, etc.).
· Participate in the collection, control and processing of variable elements for payroll (attendance & absences, overtime and recuperation hours, etc.).
Executive assistant
· Responsible for recurring meetings within the HR department and for the Director of HR: planning, agenda, minutes if necessary.
· Help HRD prepare and send outgoing correspondence.
· Proof-read and translate French documents into English.
· Act as communication coordinator within the department and University.
· Participate in the writing of individual or recurring HR department news items.
OTHER
The post holder may additionally be involved in transversal projects the University wishes to explore. Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the university.
Skills :
Customer service oriented.
· Interest in statistics and data-processing tools.
· Demonstrated ability to handle sensitive and highly confidential information and issues reliably and responsibly.
· Very comfortable with software applications and tools: Excel, PPT and Office 365, Paychex, ADP, Canva…
· Extremely organized and detail oriented. Ability to handle multiple tasks simultaneously with ease.
· Availability and flexibility to adapt to changes.
· Experience of working in a fast-paced environment.
Qualifications :
QUALIFICATIONS
· Native English and French fluency.
· 1-3 years’ experience in administrative work. Human resources experience preferable.
· Excellent written, verbal, and interpersonal communication skills.
Other :
Conditions :
Remote work policy
Required Documents :
To apply, please send your CV and cover letter to recruitment.hr@aup.edu and title the email in the following convention: “First and Last name – Human Resources Administrator”.
Any candidate who applies must have the legal right to work in France.
Contact :
