Programs Coordinator-Accent Paris Study Center, Paris 11e
Nom du programme/ université/Program or University Name : Programs Coordinator
Intitulé du poste/Job Title : Programs Coordinator
Nature du poste/Job Type : Temps plein
Lieu du poste/Location : Accent Paris Study Center
Type de contrat : CDD, transformable en CDI
Lien :
job description :
Position availability :
Responsibilities :
Job Responsibilities
o Program Management
§ Cultural Activities & Excursions
· Collaborate with local and visiting faculty to design and coordinate cultural visits and academic excursions (booking museums, guides, restaurants, transportation, etc.)
· Prepare and share supporting documents and itineraries with faculty
· Manage and update calendars for all activities, outings, and excursions
· Research and cultivate relationships with new partners (restaurants, guides, museums, transport providers)
· Maintain positive, long-term relationships with existing partners
· Keep an up-to-date list of cultural resources, venues, and contacts and ensure it evolves with new opportunities
· Stay informed about major cultural events, exhibitions, and museum programming to enhance offerings
· Act as a point of reference for extraordinary culturally themed initiatives, special requests, or unique projects
§ Housing
· Arrange student and faculty housing with apartment agencies, residences, and homestay providers
· Create housing assignments and manage data entry in internal systems
· Support students with maintenance concerns and track follow-up
· Prepare arrival and departure materials
· Conduct Housing Orientation sessions
· Maintain financial records related to housing
§ Academic Coordination
· Serve as liaison with local institutions (e.g., CCFS, ILCP, Val de Seine)
· Facilitate communication with institutional contacts
· Manage student enrollment processes
· Assist with academic orientations
· Prepare and distribute academic materials
o Front Office Responsibilities
· Provide services and information to students, faculty, and visitors
· Manage incoming calls and support general office tasks (photocopying, filing, etc.)
· Prepare materials for arrivals and orientation (welcome packets, reception materials, transfer details, metro passes)
· Participate in airport transfers, orientation meetings, welcome events, and neighborhood tours
o Student Emergency Support
· Assist students and faculty with health and safety matters
· Participate in a rotating emergency phone duty schedule
· Support implementation of Safety & Security protocols
o Additional Information
· Occasional evening and weekend work is required
· Other administrative duties as assigned by the Center Director
Skills :
o Demonstrated experience organizing and managing cultural visits, outings, and excursions
o Prior experience studying abroad, working in an international setting, and/or supporting U.S. university programs strongly preferred
o Excellent written and oral communication skills in both French and English
o Strong interpersonal, intercultural, and customer-service skills, particularly when working with a diverse student and faculty population
o Ability to multitask, stay organized, and manage responsibilities efficiently
o Flexibility and readiness to take on a variety of tasks within a fast-paced small-team environment
o Solid local knowledge of Paris, as well as familiarity with French culture and history
o Proficiency in MS Office Suite (Excel, Word, Teams, Outlook, PowerPoint), email, Swift Publisher, and social media platforms
Qualifications :
o Bachelor’s degree and at least 3 years of relevant experience in international education, higher education, or tourism
Other :
Start date: as soon as possible
Conditions :
Participate in a rotating emergency phone duty schedule
Occasional evening and weekend work is required
Required Documents :
Please send a résumé and cover letter (in French or English) highlighting your most relevant experience to parisjobs@accentglobal.com. Only candidates selected for an interview will be contacted (after the holiday break)
Contact :
Melissa Smith-Simonet and Adrien Fropos
